Overhead Tracker
Know your true cost
of doing business.
The Overhead Expense Tracker automatically detects fixed costs from your email inbox, calculates your real cost per operating hour, and gives FREM the context it needs to answer your toughest financial questions.
Get Started FreeIncluded in all CentsOf.AI plans, no add-on required
Overhead Tracker and SupplyIQ work together
Both features share the same backend automation: your Gmail inbox is scanned once, and CentsOf.AI automatically routes each email to the right place. Vendor invoices like Florida Blue and GoDaddy go to your Overhead Tracker. Supply orders from Amazon Business and Net32 go to SupplyIQ. One connection, two dashboards, zero manual entry.
From your inbox to your dashboard in minutes
No spreadsheets. No manual data entry. Just connect Gmail and let CentsOf.AI do the work.
Connect Gmail
Authorize your Gmail inbox. CentsOf.AI scans for billing receipts from known vendors, nothing else.
Review and Confirm
Auto-detected expenses land in your Needs Review queue. Approve, edit, or dismiss with one click.
See Your KPIs
Monthly overhead, annual run rate, cost per hour instantly live on your dashboard the moment you confirm.
Everything you need to track overhead
Built for dental practices, field service, dry cleaning, restaurants, retail, and every service business in between.
Email-First Detection
Connect your Gmail inbox and CentsOf.AI automatically parses billing emails from all types of vendors. No manual entry required.
Cost Per Operating Hour
The metric every service business needs. Set your weekly hours and get your true cost per chair-hour, truck-hour, or operating hour automatically.
Business Configuration
Tell CentsOf.AI your business type, operating hours, fiscal year, and employee count once. Every dashboard, KPI, and FREM response personalizes automatically.
Ask FREM About Overhead
"What is my monthly overhead?" "What does it cost per hour to run the practice?" FREM answers from your real expense data instantly.
KPI Dashboard
Monthly overhead, annual run rate, largest category, cost per hour, and overhead per employee, all in one clean, real-time view.
Manual Entry Fallback
Not every bill comes by email. Add expenses manually with vendor, category, amount, and frequency. The full picture, your way.
Track every fixed cost category
Six categories cover the full overhead picture for any service business.
Insurance
Florida Blue health plan
Software & Subscriptions
GoDaddy, Adobe, SaaS tools
Utilities
Electric, water, internet
Rent
Office or practice space
Professional Services
Accountant, legal, consulting
Equipment Lease
Any recurring equipment cost
Stop guessing what it costs to open your doors.
Connect Gmail, confirm your expenses, and know your real overhead in minutes.
Start Free TrialIncluded in all plans. 7-day free trial.